Data Protection - GDPR

Parent/Carer information

We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your Headteacher is responsible for their accuracy and safe-keeping.  Please help to keep your child’s records up to date by informing us of any change of circumstances.
If you have any questions regarding data protection, please email:
School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary.  Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.
All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.
In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.
To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.
You have a right to see your child’s records if you wish. Please ask at the reception if you would like further details. An appointment will be required. There is usually no fee payable.
For further information about GDPR please visit the ICO website.
The video below is a great overview of GDPR and how it affects schools and has been produced by GDPRiS to inform parents.

How to Raise a Concern

We hope that Warlingham School can resolve any query you raise about our use of your information in the first instance. We have appointed a data protection officer (DPO) to oversee the compliance of data protection within the school.

If you have any questions about how we handle your personal information which cannot be resolve by Warlingham School, then you can contact the DPO on the details below:

Data Protection Officer: Judicium Consulting Limited
Address: 72 Cannon Street, London, EC4N 6AE
Lead Contact: Craig Stilwell

You have the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues.